Business & HR Coordinator
About RxPx:
As a PE-backed company, with substantial success, awards and customer roster in place, you will be joining a seasoned team well-respected for its thought leadership and consultative approach to building long-term partnerships within the pharmaceutical, life sciences and healthcare ecosystem.
The Role:
We are looking to add an experienced full-time Business & HR Coordinator to cover a maternity leave for 11 months starting November 2025 and ending in October 2026.
This role is open to candidates in Canada.
The Business & HR Coordinator is a key member of the Executive team and entrusted with managing the confidential day to day operations of the CEO’s office. This role provides extensive administrative support to the Chief Executive Officer, and senior executives. Responsibilities typically include managing schedules, coordinating meetings and travel, handling correspondence, preparing reports and presentations, and acting as a liaison between the executive and other stakeholders. The Business Coordinator plays a key role in helping the CEO and executive team stay organized, make efficient use of their time, and maintain smooth daily operations.
The Business & HR Coordinator also supports the Human Resources department by handling administrative tasks related to hiring, onboarding, employee records, benefits, and compliance. The Business & HR Coordinator helps to ensure HR processes run smoothly by scheduling interviews, maintaining employee files, assisting with payroll and benefits administration, and responding to employee inquiries. The Business & HR Coordinator acts as a key point of contact between staff and HR, requiring strong organizational, communication, and problem-solving skills.
Finally, the role will also assist the Executive in Charge of Quality with documentation associated wtih our Quality Management System (QMS), including ownership of policy organisation, staff training and version control.
Objectives of the Role
Manage and maintain executive calendars, including scheduling meetings and appointments
Develop professional written and verbal communication on behalf of the CEO for both internal and external stakeholders
Coordinate domestic and international travel arrangements
Prepare and edit correspondence, reports, presentations, and other documents
Screen and prioritize emails, and other communications
Organize and attend meetings, take minutes, and follow up on action items
Serve as a liaison between the executive and internal/external stakeholders
Handle confidential information with discretion and professionalism
Assist with project management and tracking of key initiatives
Manage expense reports and track budgets or reimbursements
Support event planning and coordination as needed
Anticipate executive needs and proactively address them
Manage the company’s training platform and assigns training courses to staff as needed
Oversee the reporting of all employees under the LMIA program to the Canadian Government
Provide support to the Executive in Charge of Quality around maintaining all QMS policies, including version control, associated with various standard operating procedures and company policies – including ensuring all staff are appropriately trained on a periodic basis
Support the Executive in Charge of Quality with ISO certification audits annually as required
Perform general administrative tasks such as filing, ordering supplies, and office coordination
Lead ESG initiatives and reporting to management
Coordinate and facilitate new hire onboarding and orientation
Maintain and update employee records and HR databases
Support benefits administration, including enrollments, changes, and inquiries
Help ensure compliance with labor laws and internal policies
Assist with payroll preparation and employee time tracking
Prepare HR documents such as employment contracts and termination letters
Respond to employee questions regarding HR policies, procedures, and benefits
Coordinate employee training sessions and performance review processes
Help plan and support employee engagement activities and events
Generate HR reports and assist with audits as needed
Maintain confidentiality and handle sensitive employee information appropriately
Qualifications
Bachelor’s degree in health care, business administration or HR or a related field preferred
Experience in the healthcare industry is an asset
3+ years of administrative or executive support experience
Experience supporting senior-level executives is often preferred
Excellent organizational and time-management skills
Strong verbal and written communication abilities
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Slack)
Ability to manage multiple tasks and prioritize effectively
Discretion in handling confidential information
Strong attention to detail and accuracy
Problem-solving and decision-making skills
Professional demeanor and interpersonal skills